For UK joiners & carpenters

Quote the kitchen from the van. Invoice it when it's in.

Tell Amy the job and the price and she writes a clean, branded quote and emails it. When the work's finished, one message turns that same quote into the invoice — nothing retyped, nothing forgotten. Nothing new to learn, either.

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From measured up to quoted, in the time it takes to load up

One message on the doorstep. The quote's with them before you've driven off.

Quote the Shaw job £4,200 for the fitted wardrobes, 6 Elm Close
A
Quote created for the Shaw job — £4,200 (£5,040 inc VAT). Email it now, or save it as a draft?
email it. and a photo of the timber receipt 📷
A
Logged £318.40 from the timber merchant — materials, filed under the right MTD category. On file for your accountant.

Bespoke work makes bespoke paperwork

The quote is the sales pitch

A tidy quote emailed the same afternoon wins work that a scribbled figure on the back of a receipt loses. Amy writes it properly, with your name on it, while the customer is still thinking about it.

Quote in, invoice out

Fitted work runs for weeks. Amy keeps the quote on file, so when the last handle goes on, one message turns it into the invoice at the agreed figure — no digging back through messages to remember what you said.

Materials you forget you bought

Timber, ironmongery, adhesive, a replacement blade because the last one met a nail. Photograph the receipt, send it, forget it. It's claimed.

Where the money on a fitted job actually goes

Bespoke work only makes sense if you know what it cost you. This builds that picture without a spreadsheet.

The quote, and what became of it

Sent, accepted, or gone quiet — each quote keeps its own status, so you can see what's still out there waiting on a decision rather than wondering who you're chasing.

Timber and sheet-material receipts

Photograph the docket from the timber merchant, Howdens or Screwfix. Amy reads the supplier and amount, categorises it as materials and files it against the tax year.

Ironmongery and consumables

The small stuff that never gets claimed because it never gets recorded — hinges, runners, glue, abrasives. Snap it and it counts.

Tooling

Tools go in their own HMRC category, not lumped in with materials, because they're treated differently and your accountant will thank you for the separation.

Deposits and staged payments

Log what's come in against the job as it arrives, so a £1,500 deposit on a £4,200 kitchen doesn't read as a paid-in-full invoice or a mystery bank credit.

The bit between winning the work and getting paid for it

Joinery is quoted work, and quoted work lives or dies on two things — getting the quote out while the customer is still keen, and knowing afterwards whether the price you gave actually made you any money. Neither is accounting, which is why accounting software is a poor fit for it. TradesOffice handles that middle stretch: quote out fast, materials captured as you buy them, quote turned into invoice when the job's in. Your accountant still files the return; they just get something clean to file it from. £19.99 a month.

What joiners and carpenters ask

Can I quote a bespoke job properly, not just a number?

Yes. Tell Amy the customer, the work and the price and she produces a branded PDF quote and emails it. You can give her separate labour and materials figures if you'd rather the customer saw the split.

What happens if the job grows after the quote's accepted?

Extras go on as you agree them, and they build up on the job rather than altering the quote the customer already signed off. When you invoice, the original quoted figure and the agreed extras are both there — which is a much easier conversation than a bigger invoice with no explanation.

Can I turn an old quote into an invoice months later?

Yes. Quotes stay on file. A message like "invoice the Shaw job" pulls the agreed figure through, so you're not scrolling back through a summer's worth of messages trying to remember what you quoted.

Do my customers need anything at their end?

No. They get a normal PDF by email, the same as any other quote or invoice — nothing to sign up for, no portal, no app. Whatever we use is our business, not theirs.

Is it worth it if I only invoice a few times a month?

Honestly, that depends on you. If you're already on top of it, probably not. The joiners it suits are the ones with three unsent quotes and a glovebox of receipts, where the cost isn't the £19.99 — it's the work that never got quoted and the expenses that never got claimed.

Get the quote out before someone else does

Save Amy, send her the job you measured up today, and see the quote land in the customer's inbox. Free for 14 days, no card needed.

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